terms and conditions

1. Scope of Services

The Client(s) or agent of the Client(s) is contracting for our event related "Services" (defined below) and those of the vendors to be provided on the date of ____ (the "Event"). The Client(s) desire to have their Event coordinated, and related products and services provided by Events by KP, LLC. 

Events by KP, LLC, at its discretion and based on Client’s expressed preferences, may select vendors from a list of preferred local vendors, for the provision of certain services, including but not limited to: caterers, rental agencies, ministers, musicians, bands, disc jockeys (DJs), entertainment, photographers, videographers, pastry chefs, hotels, lodges, and private estate properties. 

2. Payment Terms

A non-refundable deposit of 50% of the total fee is required upon signing this agreement. The remaining balance is due five days before the event date. Payments can be made via bank transfer or credit card. Late payments will incur a fee of 10% of the remaining balance will accumulate against the outstanding balance. If the balance is not received within 30 days of the balance due date, the Client(s) shall be in default hereof and the issue may be turned over to a collection agent, and Events by KP, LLC may pursue any lawful remedies.

3. Cancellation and Refund Policy

If the client cancels the event:

• More      than 30 days before the event: 50% of the total fee will be refunded.
• Less      than 30 days before the event: No refund will be provided.

If the Event Planner cancels the event, a full refund of all payments made will be issued. Cancellations must be made in writing and will be effective upon receipt by the Event Planner.

4. Change of Date or Venue

Any changes to the event date or venue must be communicated in writing at least 14 days in advance. Additional costs incurred due to such changes will be the responsibility of the client. The Event Planner will make reasonable efforts to accommodate the new date or venue but cannot guarantee availability.

5. Termination Clause

This agreement may be terminated by either party in the event of unforeseen circumstances such as natural disasters, government restrictions, or other force majeure events. In such cases, both parties will be released from further obligations under this agreement. The client will be responsible for any costs incurred up to the date of termination.

6. Indemnification

The client agrees to indemnify and hold harmless the Event Planner from any claims, damages, or expenses arising from the event, except in cases of gross negligence or willful misconduct by the Event Planner. This includes, but is not limited to, claims made by attendees, vendors, or third parties.

7. Force Majeure

Neither party shall be liable for any failure to perform its obligations under this agreement if such failure is due to circumstances beyond its reasonable control, including but not limited to acts of God, war, strikes, or government regulations. In the event of a force majeure, the affected party shall notify the other party as soon as possible and take all reasonable steps to mitigate the effects.

8. Responsibilities of the Client

The client agrees to provide all necessary information and adhere to agreed timelines. The client is responsible for obtaining any required permits or licenses for the event. The client must ensure that all vendors and participants comply with the rules and regulations of the venue.

9. Confidentiality

Both parties agree to keep all sensitive information shared during the course of this agreement confidential and not disclose it to any third party without prior written consent. This includes, but is not limited to, business plans, financial information, and personal data of attendees.

10. Governing Law

This agreement shall be governed by and construed in accordance with the laws of the State of Texas. Any disputes arising under or in connection with this agreement shall be resolved through mediation or arbitration in Houston, Texas.

11. Insurance

The client agrees to obtain and maintain, at their own expense, general liability insurance covering the event. The Event Planner shall be named as an additional insured on such policy. Proof of insurance must be provided to the Event Planner no later than 14 days before the event.

12. Photo and Video Release

The client grants the Event Planner the right to take photographs and videos of the event for promotional purposes. The client agrees that the Event Planner may use these images and videos on their website, social media, and marketing materials without further consent or compensation.